Executive Assistant, (Chief of Staff)

Date: Jun 11, 2021

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuel us, and moments define us.

 

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are temporarily working from home.

Reporting to the Regional Vice President, Atlantic Region, the Executive Assistant provides confidential and discretionary support to the Vice President and Directors, and will have the opportunity to help support the regional plan.  The successful candidate will act in the capacity of a Chief of Staff  role and must have experience in a fast paced, dynamic environment, where a high degree of professionalism, confidentiality, and flexibility are required. The ability to positively engage with key stakeholders such as the Regional Executive team, the Connected Home leadership team, EA peers and our employees at large is a critical requirement of this role.  Additionally, the successful candidate will be able to provide project-level coordination for a few key initiatives aimed at improving regional results and overall customer experience. 

 

The successful candidate is a proactive performer that demonstrates excellent initiative and judgment on a regular basis. The ability to deal with ambiguity and independently handle changing and competing priorities is a must.  The role requires willingness to occasionally work irregular and extended hours as well as be on call at times.  Experience in dealing with large teams and / or project coordination will be an asset.

 

What you will be doing:

  • Conduct dutiues as Chief of Staff to the VP's office.  Prioritizes and manages day to day activities, meetings, guests, calendaring, emails, phone calls, commitments, appointments etc., to facilitate the most efficient use of the leaders' time
  • Coordinates and helps manage various projects, meetings and events with focused attention to detail, including regional townhalls, offsites and events
  • Coordination of travel
  • Leads the expense reporting and approval process to ensure timely and accurate reimbursement for the broader team
  • Administers people related transactions in HR self-serve on behalf of the leaders when required, including timesheet administration
  • With full access to RVP email, use high degree of judgement and can easily identify where actions are required and will follow up on basic tasks
  • Supports the execution of the Regional Executive Team meetings, including agenda setting, scheduling, material collection and the documentation and communication of minutes and actions
  • Follow up with action owners and stakeholders to ensure that all actions are completed on time and as requested
  • Provides assistance on ad-hoc business requests as needed
  • Provides assistance to the broader RET team as necessary
  • Leads by example to work effectively and collaboratively with other Executive Assistants and Coordinators
     

What you bring:

  • Completion of post-secondary education is highly preferred
  • Previous experience supporting executives and senior leaders
  • Excellent interpersonal and communication skills, both verbal and written
  • Proficiency in dealing with ambiguity and working independently
  • Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
  • Proven ability to work effectively under pressure in a fast-paced environment
  • Ability to manage and coordinate programs across a number of stakeholders
  • Willing to work flexible hours and be on call to meet challenging and changing deadlines
  • Strong organizational skills with a proven ability to prioritize
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
  • Advanced skills in managing calendars in Outlook as well as experience in office workflow and productivity tools such as Microsoft Office tools (Excel, PPT), Oracle, Sharepoint
  • Ability to effectively collaborate with colleagues across the organization
  • Experience in Telco industry would be an asset
Schedule: Full time
Shift: Variable
Length of Contract: Not Applicable (Regular Position)
Work Location: 7071 Bayers Road, Suite 4001 (235), Halifax, NS 
Travel Requirements: Up to 25%
Posting Category/Function: Administration & Executive
Requisition ID: 197542
 
Together, we'll make more possible, and these six shared values guide and define our work:
 
  1. Our people are at the heart of our success
  2. Our customers come first. They inspire everything we do
  3. We do what’s right, each and every day
  4. We believe in the power of new ideas
  5. We work as one team, with one vision
  6. We give back to our communities and protect our environment
 

What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Rogers FAQ.

 
Posting Notes:  Corporate 


Job Segment: Administrative Assistant, Secretary, Database, Developer, Oracle, Administrative, Technology

Location: Halifax, NS, CA

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