Executive Assistant, Human Resources

Date: Apr 7, 2021

Location: Toronto, ON, CA, M4Y 2Y5

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuel us, and moments define us. As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are temporarily working from home.

The Executive Assistant provides advanced, highly diversified, confidential and discretionary administrative support to both the SVP, Human Resources and VP, Total Rewards. The ideal candidate exercises initiative, efficient teamwork and professional judgment. 

What you will do: 

  • Provide a wide variety of administrative support to the SVP, Human Resources and VP Total Rewards
  • Manage calendars, including scheduling meetings and arranging conference calls with both internal and external parties
  • Prepare and compose correspondence, reports and presentations as required
  • Coordinate travel arrangements including preparing itineraries and expense reports
  • Exercise discretion and diplomacy when liaising, on behalf of the Senior Vice President and Vice
  • President, with key internal and external stakeholders, including third party vendors  
  • Contribute to the coordination, planning and management of departmental meetings, events and special projects as required
  • Manage and prioritize multiple highly sensitive projects and initiatives
  • Develop and maintain a well-organized filing system that permits easy reference and rapid retrieval of information.  Liaise effectively with other Executive and Administrative Assistants within Rogers and with third party service providers
  • Liaise with key executive offices to coordinate meeting and details for key events
  • Manage vendor purchase orders, invoices and all departmental purchases
  • Other administrative duties and support as assigned

What you’ll bring: 

  • Excellent interpersonal and communication skills, both verbal and written
  • Ability to work independently and to exercise good judgment
  • Strong initiative, proactive manner and persistence in follow-up
  • Proven ability to work effectively under pressure in a fast-paced environment
  • Flexible and responsive
  • Strong organizational skills with a proven ability to prioritize
  • A high level of attention to detail and accuracy
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information with tact, diplomacy and discretion
  • Ability to work well in a team environment, including cross-functional teams
  • Comfortable dealing with employees at all levels of the organization
  • Demonstrated advanced technical competence with MS Office (Word, PowerPoint, Excel) and Outlook
Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 1 Mount Pleasant (083), Toronto, ON 
Travel Requirements: None
Posting Category/Function: Administration & Administrative Assistant
Requisition ID: 214479
Together, we'll make more possible, and these six shared values guide and define our work:
  1. Our people are at the heart of our success
  2. Our customers come first. They inspire everything we do
  3. We do what’s right, each and every day
  4. We believe in the power of new ideas
  5. We work as one team, with one vision
  6. We give back to our communities and protect our environment

What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Rogers FAQ.

Posting Notes:  Corporate 

Job Segment: Administrative Assistant, Secretary, HR, Executive Assistant, Administrative, Human Resources

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