Executive Assistant

Date: Jun 11, 2021

Come play a key role in building the future of Sports & Media! Everyone wants to be part of a transformational team – and that’s exactly what we’re building at Rogers Sports & Media. A team that innovates and a team that wins.

At Rogers Sports & Media we are committed to creating and growing teams that are digital-first, fast-moving and bold-thinking and are focused on delivering impact with everything they do. Our impressive collection of assets includes media properties, sports teams, sports events & production, venues, e-commerce platforms and a close connection with our Connected Home and Wireless team. Collectively, we touch 30 million of Canadians every month!

Not only is our business strong, but so is our culture. We genuinely care about each other and working in an environment that allows each of us to bring our best authentic selves to work. That starts with our firm commitment to a diverse, inclusive and safe workplace. We’re also dedicated to giving back by using our media megaphone to help Canadians who need it most. Our team is All IN on diversity and inclusion – find out more at www.allinforequity.ca.

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are temporarily working from home.

Are you up for the challenge and the fun?  If so, consider the following opportunity!

We’re looking for an Executive Assistant to provide advanced, highly diversified, confidential and discretionary administrative assistance, support and coordination to the Senior Vice-President of Strategy, Data & Products. The candidate will exercise initiative, efficient teamwork and professional judgment on a regular basis. This individual will have exceptional organization skills, good writing skills, strong communication skills, a keen eye for detail and must be highly skilled on PowerPoint and the preparation of presentation documents.  The ideal candidate thrives in a busy, always changing environment.

What you will do…

  • Provide a wide variety of administrative support to the SVP, Strategy, Data & Products
  • Prepares and composes correspondence, meeting minutes, memos, reports and presentations as required
  • Uses Microsoft Office - Word, Excel, Teams and PowerPoint - to compose correspondence, reports, presentations, charts, and graphs as required
  • Develops and manages the schedule, including travel arrangements, scheduling meetings, and arranging conference calls with both internal and external parties
  • Ensure all internal spending and travel policies are obeyed
  • Create and submit expense reports in Oracle in a timely matter
  • Exercise extreme discretion and diplomacy when liaising with key internal and external stakeholders
  • Collect, chase, collate and distribute weekly and monthly reports
  • Submit time and attendance approvals
  • Provide accurate word-processing support by composing and/or editing a variety of documents including highly confidential correspondence
  • Coordinates and manages special projects and events as required
  • Handles highly sensitive tasks and projects with the ability to prioritize and manage multiple projects at once
  • Files documents on daily basis (both online and offline)
  • Contributes to the coordination and management of departmental events
  • Maintains departmental daily operational workflow, including coordinating responses to both internal and external inquiries/requests
  • Miscellaneous department purchases and orders including office supplies and publications as per SVP, Strategy, Data & Products needs
  • Other administrative duties and support as assigned

What you will bring…

  • Excellent interpersonal and communication skills, both verbal and written
  • Proven ability to work effectively under pressure in a fast-paced environment
  • Willing to work flexible hours to meet challenging and changing deadlines
  • Strong organizational skills with a proven ability to prioritize tasks and projects
  • Proven ability to coordinate and manage special projects
  • A high level of attention to detail, accuracy, and follow-up
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
  • Proven ability to work in a team focused environment
  • Demonstrated and proven advanced technical competence with MS Office (Word, PowerPoint, Excel) and Outlook in order to create effective presentations, documents and spreadsheets

Here’s what you can expect in return:

  • A competitive salary and benefits that include access to our Employee Share Accumulation Program, Retirement Benefits and a variety of other perks including 50% off Rogers services and Blue Jays tickets
  • A manager who deeply cares about your development and long-term career at Rogers
  • A team that trusts and wants to win together
  • Smart and accomplished colleagues who are focused on both the “what” and the “how”
  • Flexibility to work from home even after the pandemic ends
  • Your choice of hardware and software (iPhone or Android/Mac or PC etc.)
  • As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are working from home, and are equipped to do so safely and efficiently
What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Rogers FAQ.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 333 Bloor Street East (012), Toronto, ON 
Travel Requirements: None
Posting Category/Function: Administration & Administrative Assistant
Requisition ID: 213690
Posting Notes:  Media 

Job Segment: Administrative Assistant, Secretary, Database, Oracle, Executive Assistant, Administrative, Technology

Location: Toronto, ON, CA

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