Executive Assistant

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Date: Dec 6, 2018

Location: Toronto, ON, CA, M4Y 2Y5

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize her dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuels us, and moments define us.

 

Join a fun and ever changing Corporate Communications team that is looking for a top notch department executive assistant who loves working with, and supporting others, to get the job done. You are a highly organized, self-starter who uses excellent judgment and you like to juggle multiple tasks.

 

You will primarily support the SVP of Corporate Communications, and interact with a number of stakeholders including the Communications and CSR leadership team, members from HR, finance and other key stakeholders in the business.

 

This role will be based out of Toronto and will report to Terrie Tweddle, SVP, Communications and CSR. 

 

Key Responsibilities:

  • Prioritizes and manages day to day activities, meetings, guests, calendaring, emails, phone calls, commitments, appointments, to facilitate the most efficient use of the Senior Vice President time
  • Maintains all of the Senior Vice President’s records and files in an organized and efficient way
  • Coordinates team meetings and events with focused attention to detail
  • Coordinates all travel arrangements for Senior Vice President and Director team
  • Leads the expense reporting and processing to ensure timely and accurate reimbursement
  • Administers Time Keeper in a timely manner for the team
  • Administers people related transactions in HR Connect on behalf of the Senior Vice President when required
  • Provides assistance on ad-hoc business requests as needed to the team
  • The key liaison with Facilities and Real Estate team on behalf of the Senior Vice President
  • Leads by example to work effectively and collaboratively with other Executive Assistants in the organization
  • Manages key departmental administrative needs including budget tracking, invoicing and Purchase Orders; onboarding of new team members; preparing  reports; managing departmental subscriptions; ordering supplies on behalf of the team

 

 

Do you have what it takes to be successful in this role? Here’s what we’re looking for:  

 

  • Minimum of 3 -5 year of previous experience supporting leaders at the Vice President level
  • Excellent interpersonal and communication skills, both verbal and written
  • Proficiency in dealing with ambiguity and working independently and proactively
  • Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
  • Proven ability to work effectively under pressure in a fast-paced environment
  • Strong organizational skills with a proven ability to prioritize
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
  • Advanced skills in managing calendars in MS. Outlook as well as experience in office workflow and productivity tools such as MS Office (PowerPoint, Excel), Oracle
  • You’re buttoned down and never miss a detail

 

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 1 Mount Pleasant (083), Toronto, ON 
Travel Requirements: Up to 10%
Posting Category/Function: Administration & Executive
Requisition ID: 135130
 
Together, we'll make more possible, and these six shared values guide and define our work:
 
  1. Our people are at the heart of our success
  2. Our customers come first. They inspire everything we do
  3. We do what’s right, each and every day
  4. We believe in the power of new ideas
  5. We work as one team, with one vision
  6. We give back to our communities and protect our environment
 

What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You can also reach out to our team at RogersRecruiting@rci.rogers.com to begin a conversation about your individual accessibility needs throughout the hiring process.

 
Posting Notes:  [[req_strategyPage]] || [[country]] || ON || Toronto || [[mfield2]] ||

 

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