Executive Assistant

Date: Jun 10, 2021

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuel us, and moments define us.

 

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are temporarily working from home.

Reporting to the Chief Marketing Officer, the Executive Assistant provides confidential and discretionary support to the Chief Marketing Officer.  The successful candidate must have experience in a fast-paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. Positive interactions with key stakeholders such as the Rogers Executive team, its Vice Presidents, EA peers, and our employees at large is a critical requirement of this role.

 

The successful candidate is a proactive performer that demonstrates excellent initiative and judgment on a regular basis. The ability to deal with ambiguity and independently handle changing and competing priorities is a must. The role requires willingness to occasionally work irregular and extended hours when needed as well as be on call at times.

 

What you will be doing:

  • Prioritizes and manages day to day activities, meetings, guests, calendaring, emails, phone calls, commitments, appointments etc., to facilitate the most efficient use of the leaders' time
  • Acts as the gatekeeper of the leaders' priorities and appointments
  • Maintains all of the leaders' records and files in an organized and efficient way
  • Coordinates and manages special projects, team meetings or events with focused attention to detail
  • Coordinates all travel arrangements for Chief Marketing Officer
  • Coordinates large meetings and team offsites
  • Leads the expense reporting and processing to ensure timely and accurate reimbursement for Chief Marketing Officer
  • Administers people related transactions in HR self-serve on behalf of the leaders when required, including timesheet administration
  • Provides assistance on ad-hoc business requests as needed
  • Provides assistance to the leaders' teams as necessary
  • Leads by example to work effectively and collaboratively with other Executive Assistants in the organization

 

What you bring to the role:

  • Completion of post-secondary education is highly preferred
  • Minimum of 5+ year of previous experience supporting leaders at the Vice President level
  • Excellent interpersonal and communication skills, both verbal and written
  • Proficiency in dealing with ambiguity and working independently
  • Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
  • Proven ability to work effectively under pressure in a fast-paced environment
  • Willing to work flexible hours and be on call to meet challenging and changing deadlines
  • Strong organizational skills with a proven ability to prioritize
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
  • Advanced skills in managing calendars in Outlook as well as experience in office workflow and productivity tools such as Office365, Oracle and Sharepoint

 

 


 

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 333 Bloor Street East (824), Toronto, ON 
Travel Requirements: Up to 10%
Posting Category/Function: Administration & Administrative Assistant
Requisition ID: 225394
 
Together, we'll make more possible, and these six shared values guide and define our work:
 
  1. Our people are at the heart of our success
  2. Our customers come first. They inspire everything we do
  3. We do what’s right, each and every day
  4. We believe in the power of new ideas
  5. We work as one team, with one vision
  6. We give back to our communities and protect our environment
 

What makes us different makes us stronger. Rogers has a strong commitment to diversity and inclusion. Everyone who applies for a job will be considered. We recognize the business value in creating a workplace where each team member has the tools to reach their full potential. At Rogers, we value the insights and innovation that diverse teams bring to work. We work with our candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to our recruiters and hiring managers to begin a conversation about how we can ensure that you deliver your best work. You matter to us! For any questions, please visit the Rogers FAQ.

 
Posting Notes:  Corporate 


Job Segment: Administrative Assistant, Secretary, Executive Assistant, Oracle, Developer, Administrative, Technology

Location: Toronto, ON, CA

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