Executive Assistant

Date: Sep 13, 2021

At Rogers, we connect Canadians to a world of possibilities and the memorable moments that matter most in their lives. Every day we wake up with one purpose in mind. To bring loved ones together from across the globe. To connect people to each other and the world around them. To help an entrepreneur realize their dream. A sports fan celebrate a special moment.

Because we believe connections unite us, possibilities fuel us, and moments define us.

 

As we grow our team, the well-being of our team members remains our top priority. To ensure the health and safety of our team members, including those in the recruitment process, our team members are temporarily working from home.

The Executive Assistant (12 month term) will provide executive level administrative support to the Vice President,  AB & Prairies Regions as well as 2 Directors in Alberta/Prairies in R4B.   The successful candidate will be required to exercise a significant degree of independent initiative and judgment on a regular basis
  
What you will be doing:

  • Provide a superior level of administrative support for 1 VP and 2 Directors within Rogers For Business
  • Draft and/or proof rad reports, letters, presentations, charts and graphs
  • Handle sensitive confidential matters relating to the daily activity of the department
  • Complete expense reports on a monthly basis
  • Develop and manage VP/Directors schedules on a daily basis, co-ordinate travel arrangements, schedule meetings, and book conference calls
  • Effectively manage the on-boarding process for new hires for the direct reports of the VP/Directors by ensuring the new hire is efficiently setup with the tools and resources needed for a smooth start
  • Manage and coordinate logistical requirements for the team
  • Ensure that the team meets all deadlines for Sales, Training and HR initiatives
  • Manage time and attendance reporting for the teams through Timekeeper
  • Organize travel and hotel bookings in an efficient and cost-effective way
  • Discreetly handle sensitive and confidential matters relating to the daily activities of the department
  • Distribute incoming mail and deliveries promptly
  • Co-ordinate outgoing deliveries in an efficient and cost-effective way
  • Act as the team's "point of contact" for procurement related matters. Follow-up and process related vendor invoices (PO’s) weekly; process monthly AMEX, P-Card,  expenses in accordance with company policies and rules
  • HR Connect updates in Success Factors, transfers and IT forms
  • Assist with forecasting, reporting, and maintaining Sales Force

 

What you bring:

  • 2 to 5 years’ experience providing executive level support
  • Proficiency in Microsoft Outlook, Word, Excel and PowerPoint
  • Excellent oral and written communication skills
  • Ability to work effectively under pressure in a fast paced environment
  • Strong organizational skills with the ability to prioritize and manage multiple tasks or priorities
  • High level of attention to detail and excellent follow-up skills
  • Ability to work well independently and within a team environment
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
  • Customer service orientation
  • Experience with Sales Force and/or Success Factors would be an asset
  • Experience with Customer satisfaction and reporting would be an asset

 

Schedule: Full time
Shift: Day
Length of Contract: 12 Months
Work Location: 600, 500 4th Ave SW (056), Calgary, AB 
Travel Requirements: None
Posting Category/Function: Administration & Administrative Assistant
Requisition ID: 247018
 
At Rogers Digital, our team doesn’t shy away from big ideas – we bring them to life. We work tirelessly to deliver the best user experiences (period) and build amazing self-serve experiences that our customers want to use. We are customer-obsessed agents of change and are committed to innovation and creating effortless experiences for customers and frontline employees. We use cutting-edge tools and technologies to solve critical and complex problems with award-winning solutions. Our work impacts millions of customers everyday. At Rogers Digital, we’re looking for people who embrace change, take risks, and push boundaries. Learn more about our team and our work @ https://digital.rogers.com/
 
Together, we'll make more possible, and these six shared values guide and define our work:
 
  1. Our people are at the heart of our success
  2. Our customers come first. They inspire everything we do
  3. We do what’s right, each and every day
  4. We believe in the power of new ideas
  5. We work as one team, with one vision
  6. We give back to our communities and protect our environment
 
Posting Notes:  Corporate 

 


Job Segment: Administrative Assistant, Secretary, Executive Assistant, Procurement, Administrative, Operations

Location: Toronto, ON, CA Calgary, AB, CA

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